Manage my enrolment

Only one change of enrolment is allowed per academic year. To request a change, students must submit their request via the MonULB portal before 30 September.

You can submit a request to change your enrolment via the MonULB portal by clicking on "New request". First-year bachelor students may submit an enrolment request until 31 October.

Reorientation : Reorientation is a procedure that allows first-year undergraduate students to change their study programme until 15 February, either by switching to another programme within the same institution or by moving to a different institution.

Changing personal details via MonULB

You can request a correction or change to your personal details directly via your MonULB student portal. In the "My Virtual Secretariat" tab, select the "My personal details" icon.  Your request will then be reviewed by the Enrolment Office.

Recognition of preferred first names for transgender students

The Student Social Services provide transgender students with a procedure allowing them to have their preferred first name officially recognised.

The examination board may allow a student to reduce their annual study programme and enrol for fewer than 60 credits for duly documented professional, academic, social or medical reasons.

Requests for a reduced study programme must be submitted no later than 31 October. EBS status is not a requirement for obtaining a reduced study programme: a request may be submitted directly and assessed by the examination board. However, obtaining EBS status may provide access to specific arrangements for reducing the study programme. When EBS status is obtained before 31 October, the reduced study programme is granted automatically. 

Only a reduced study programme requested within the deadline allows tuition fees to be adjusted according to the number of credits included in the annual study programme (PAE). This adjustment does not apply when the PAE contains fewer than 60 credits without an approved reduced study programme (particularly during the final year of a degree).

The application form for a reduced study programme is made available by your faculty at the beginning of the academic year via your MonULB portal, under « My Documents », or on your faculty's website.

Reduced study programme after the January assessments

A reduced study programme procedure is also available to first-year bachelor students in the event of reorientation. For further information, please consult your faculty's website or contact your faculty administration office.

Subject to approval by the Faculty and compliance with applicable legal or regulatory provisions, you may request an additional enrolment in a different programme during the same academic year, provided that  you have first finalised your main enrolment and paid the corresponding tuition fees.

The deadline for requesting an additional enrolment is 30 September.

Procedure:

• New student: Once you have finalised your main enrolment and paid the corresponding tuition fees, you can log back into your application portal and submit an additional enrolment by clicking on "New request".
   
• Re-enrolling student: Once you have finalised your re-enrolment and paid the tuition fees for your main enrolment, you can log back into your re-enrolment portal (MonULB --> My Virtual Secretariat -  My Enrolments ---> Re-enrolment) and submit an additional enrolment by clicking on "New request". 

An enrolment may be cancelled at the student's request.

If you wish to withdraw before 30 November of the current academic year:

• The academic year will not be counted as a failed year in your academic record.
• You will not be required to pay the full outstanding balance of your tuition fees. Only the amount required to validate your enrolment will be retained by the University.

If you wish to withdraw after 30 November of the current academic year:

• The academic year will be counted as a failed year in your academic record.
• Withdrawing may result in the loss of certain entitlements from some organisations (e.g. family allowances, study grants, etc.).
• You will no longer be able to re-enrol at a higher education institution during the current academic year.
• You remain liable for the full outstanding balance of your tuition fees.

If you wish to withdraw from your studies, you must print the withdrawal request form (available from the beginning of the academic year) via your MonULB student portal. In the "My Virtual Secretariat" tab, select the "My Documents" icon.  You must then send it by email to the following address:  paiement-inscription@ulb.be together with a copy of your identity card.
A withdrawal request can be submitted from the beginning of the academic year.

Refund following withdrawal

If you are enrolled as a regular student and decide to withdraw from your studies before 30 November, you may receive a partial refund of the tuition fees you have paid. In this case, the refund will be made to the bank account provided on your withdrawal request form. Your refund request will be processed within 60 calendar days.

Refund for another reason

• Refund request for the current academic year or any academic year from 2019-2020 onwards:
  If your student account shows a credit balance for the current academic year, you can submit your refund request directly online via your MonULB student portal, under My Virtual Secretariat -> My financial situation -> My payments. 
  You will be notified of the progress of your refund request.
• Refund request relating to the 2018-2019 academic year or an earlier academic year:
  Please complete the refund form. You must provide the reasons for your refund request and then submit the form to the Enrolment Office, desk H. Your refund request will be processed within 60 calendar days.

Your student card is produced 10 to 15 days after ULB grants you enrolled-student status (once your enrolment has been finalised and part of the tuition fees has been paid).

You can track the production of your card via your « MonULB » portal.

If the correspondence address you provided to ULB is located:

• in Belgium, your student card will be sent to this address by post.
• abroad, please collect your student card from the Enrolment Office and bring your identity card with you. If you are unable to collect it in person and someone else collects it on your behalf, they must bring: a duly completed authorisation; a dated and signed copy of your identity card; and their own identity document.

Exchange students: to obtain your student card, please contact your Erasmus coordinator within your faculty.


During this period, a large number of students contact us about collecting their student card in order to sit their exams. Please note that if you do not have your student card, you may still sit your exams by presenting your identity document together with a certificate of enrolment (available via your MonULB portal - My Virtual Secretariat - My certificates & temporary student card).