Manage my enrolment

A modification of your enrolment  is allowed until October 31^st  of the current academic year.
Only one modification is allowed per academic year.

You can do the modification online in your MonULB portal.

Updating your personal data using MonULB

You may request that your personal data be rectified or changed, using your MonULB portal : select the ‘My virtual secretriat’ section and click on ‘My personnal data’. Your request will be processed by the Registration Office.

Name policy for transgender students

The Student Welfare Office gives transgender students the possibility to have their preferred name officially recognised at ULB.

The admission board may allow a student to reduce their course load and enrol in courses totalling fewer than 60 credits, only if the student provides documentation proving a legitimate professional, academic (double registration or additional enrolments only), social, or medical need.

You may qualify for a reduced course load if you are recognised as an athlete student, an artist student, a student with a disability, or an entrepreneur student, in accordance with ULB regulations.

If you wish to apply for a course load reduction, you must print and fill in the relevant form (‘formulaire de demande d’allègement’) on your MonULB portal by selecting the ‘My virtual secretariat’ section and clicking on ‘My documents’.

You must then bring it to the relevant faculty in order to obtain a course load reduction agreement.

Your application should include all documents that you believe are relevant to assessing your situation.

Course load reductions must be requested before October 31, unless you are granted one of the relevant statuses during the academic year.

With the faculty’s agreement and in compliance with relevant statutory or regulatory provisions, you may apply for an additional enrolment to a different study programme in the same academic year, provided you have first completed your first enrolment and paid the related tuition fees.

If you wish to apply for an additional enrolment, you must print and fill in the relevant form (‘formulaire de demande d’inscription complémentaire’) on your MonULB portal by selecting the ‘My virtual secretariat’ section and clicking on ‘My documents’.

The form must be signed for approval by the faculty in which you wish to enrol in an additional programme.

It should then be submitted in person at the Registration Department (room S.4.125), by September 30 of the current academic year.

If you wish to quit your study programme before the November 30 of the current academic year:

• It will not count as a failed year in your academic record.
• You will not have to pay the total balance of the registration fees, only the amount required to validate the registration will be kept by the university.

If you wish to quit your study programme after November 30 of the current academic year:

• It will count as a failed year in your academic record.
• This cancellation may result in you forfeiting entitlements from certain organisations (e.g. family allowances, scholarships, etc.).
• You will not be able to re-enrol in a different higher education institution during the academic year.
• You will have to pay the total balance of the registration fees

If you wish to cancel your enrolment, you must print and fill in the relevant form (‘formulaire de demande d’abandon’) on your MonULB portal by selecting the ‘My virtual secretariat’ section and clicking on ‘My documents’.

You must then bring it in person to the Registration Department (‘Payments’ unit). A copy will be given to you as proof of delivery.

Requests sent by any other means (e-mail, telephone, mail, etc.) will not be accepted.
 

Reimbursement following a cancellation

If you are enrolled as a full-time student and decide to quit your study programme before November 30, you may have part of your tuition fees reimbursed. You must print and fill in the relevant form (‘formulaire de demande de remboursement - abandon’) on your MonULB student portal, by selecting the ‘Mon secrétariat virtuel’ section and clicking on ‘Mes documents’. You must then bring the form to the Registration Department (window ‘G’).
 

Reimbursement for another reason

• Reimbursement for the current academic year
  If your student account has a balance in your favor for the current academic year, the refund request has to be made directly online via your MonULB student portal, in the My Virtual Secretariat tab -> My financial situation -> My payments .
   
• Reimbursement for another academic year
  You must print and fill in the relevant form (‘formulaire de demande de remboursement’). You must then bring the form to the Registration Department (window ‘H’).